Secretary
The New Jewish Home New York
The Meaningful Life Department is seeking a full time Secretary to join our team. This position is onsite and will sit in our 120 West 106th location in the Upper West side of Manhattan.
Job Summary: Under the direction of the Director of Meaningful Life, the Secretary carries out the following duties:
Duties and Responsibilities:
- Serves as departmental receptionist, greeting all those that come into the Meaningful Life office, checking voicemails and communicating all relevant information to appropriate parties.
- Arranges meetings, appointments, committees and maintains calendar.
- Handles correspondence, independently composes responses to routine matters. Composes letters, emails and memos as requested by Director.
- Screens, interviews and processes all Volunteers
- Tours new volunteers or visitors.
- Assigns and connects volunteers to internal staff supervisors
- Maintains volunteer files.
- Maintains Volgistics program
- Maintains all contracts with partner agencies.
- Coordinates all Special Volunteer group requests
- Types and oversees the production and distribution of the Volunteer News and Volunteer Email blasts and updates.
- Makes flyers as needed
- Creates weekly and monthly off-unit Activities calendars.
- Records selected activity attendance
- Reviews and compiles orders for all necessary office supplies
- Organizes, rectifies, and submits to Finance Department petty cash for Meaningful Life Department
- Places orders, pays vendors and tracks payments through Lawson System.
- Creates and maintains files on Lawson requisitions and purchase orders.
- Prepares and maintains special interest group attendance lists.
- Coordinates special group visits under the guidance of the Director.
- Coordinates yearly Volunteer recognition events
- Oversees the Audio lending library and NYPL lending programs.
- Interfaces with elders to assist in areas that Department can address.
- Performs all other related duties as assigned.
Specialized Skills and Competencies:
- Excellent telephone and communication skills
- Comfortable working with elders
- A self-starter with good organizational skills and the ability to work under
- Proficient in Microsoft word, excel, PowerPoint, scanning and faxing.
- Familiarity with person centered care and Green House preferred.
- Must be comfortable working in a fast paced environment.
- Ability to relate to adults and the geriatric population in a respectful
manner.
Job Qualifications:
- High School diploma or equivalent.
- Previous experience working or volunteering in an eldercare environment preferred.
- Previous experience working with volunteers, preferred.
- Excellent Interpersonal skills
Physical Demands:
- Required to reach and bend to access files and supplies
- Required to open file drawers and move supplies which may weigh 50-75 pounds.
- Required to sit at a desk for long period of time
- Walking throughout the agency on a daily basis.
- Push wheelchairs
- Required to use computer for long periods of time
- Required to speak and write in an understandable manner
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising resident/patient/client care.
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