Administrative Assistant Senior-City Clerk

Overview:

Hiring Range: $19.52-$21.52

Starting salary may be adjusted depending on experience.

Qualifications:

• High School Diploma or G.E.D. with three (3) or more years of full-time administrative or clerical experience

OR

Associate's Degree in Business, Accounting, or related field and one (1) year or more of full-time administrative or clerical experience

OR

• Excellent internal and external customer service skills
• Excellent oral and written communication skills and organizational skills
• Experience using Microsoft Office Software to include Word, Excel, and Outlook
• Possession of a valid driver's license and the ability to obtain/maintain a City of Hoover Driver's Permit

Responsibilities:

• Transcribes or prepares letters, articles, newsletters, minutes, reports, emails, and other related materials.
• Proofread and edit letters, articles, newsletters, minutes, reports, emails, webpages, and other related materials.
• Publishes, updates and maintains website content and pages.
• Update and maintain departmental applications.
• Revises or edits content before publication.
• Collaborate with appropriate others about information on the website.
• Provides administrative support to key department personnel in relation to technical program requirements and prepares specialized reports as required.
• Maintains project/departmental files as required.
• Performs data entry and word processing according to established guidelines as assigned.
• Drafts/coordinates implementation of assigned plans to ensure compliance regulations and monitors project status, as applicable.
• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.
• Communicate and coordinate regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Provides clerical support to other office personnel as requested.
• Answers the main line for the City of Hoover as well as answer other multiple department telephone calls, receives and greets visitors to the department, and provides information to callers and visitors or refers callers and visitors to other appropriate departments or City personnel.
• Reviews public applications to ensure appropriate data is provided.
• Copies, packages, and distributes a variety of written materials as requested by other office personnel.
• Gathers, assembles, updates, and distributes a variety of department specific information, forms, records, and data as requested.
• Inspects office equipment and supplies to ensure quality performance and condition.
• Perform necessary procedures for the preparation and processing of departmental materials, including maintaining a variety of departmental files and preparing and typing correspondence, reports, and other related materials as assigned.
• Opens, sorts, and distributes incoming mail to appropriate personnel.
• Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• Attend meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
• Responds to citizens' questions and comments in a courteous and timely manner.
• Performs other directly related duties as required.