[ref. d82689221] Sr. Legal Administrative Assistant - Robert Half

We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties.

• Manage and filter daily communications with internal and external clients.
• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.
• Compose, proofread, and edit correspondence, presentations, and other documents.
• Coordinate and schedule travel reservations, both domestic and international.
• Prepare and submit expense reports, and reconcile credit card transactions.
• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.
• Arrange and schedule internal and external meetings.
• Handle confidential information with discretion and diplomacy.
• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.
• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.
• Must possess a minimum of 5 years of experience in a legal administrative assistant role or similar position.
• Proficiency in billing functions and calendar management is essential.
• Experienced with iManage software.
• Proficiency in proofreading legal documents is necessary.
• Must have strong skills in Microsoft PowerPoint for creating presentations and reports.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Must be able to work in a dynamic, fast-paced environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Ability to work independently as well as part of a team.
• Must possess a high level of professionalism and integrity.