Receptionist

We are offering a short term contract employment opportunity in the non-profit sector, specifically in Hackensack, New Jersey. We are seeking a Receptionist to join our team and provide exceptional administrative support. As a Receptionist, you will be the first point of contact for our organization, handling a variety of tasks to ensure smooth operations.

Responsibilities:

• Efficiently manage incoming calls, direct them to the appropriate department or personnel, and take accurate messages when needed
• Greet and assist visitors, providing excellent customer service and maintaining a detail-oriented demeanor
• Stay on top of scheduling by effectively managing calendars, ensuring all appointments and meetings are accurately recorded
• Perform light administrative tasks, including data entry and organizing files, to support efficient office operations
• Use Microsoft Office Suite, particularly Outlook, to manage correspondence and maintain digital records
• Exhibit strong interpersonal skills to foster a positive and collaborative work environment
• If possible, use bilingual skills (English/Spanish) to accommodate a diverse range of clients and staff members
• Handle email correspondence promptly and accurately, ensuring all communications are timely. • Proficiency in answering multi-line phone system
• Demonstrated experience in data entry
• Ability to handle email correspondence efficiently
• Strong interpersonal skills for dealing with diverse individuals
• Proficiency in Microsoft Excel for data management
• Familiarity with Microsoft Outlook for scheduling and email management
• Experience with Microsoft Word for document creation and editing
• Proven ability in organizing files to ensure smooth operations