Executive Assistant

We are opening a position for an Executive Assistant in the assisted living industry located in San Leandro, California. This role offers a long-term contract employment opportunity. As an Executive Assistant, you will be providing a wide range of support across areas such as audits, human resources, marketing, vendor and documentation management, kitchen support, business management, and operations.

Responsibilities:

• Assisting in the management of business operations
• Supporting audits and providing necessary documentation
• Assisting in human resources-related tasks
• Aiding in marketing initiatives
• Managing vendor relationships and negotiations
• Overseeing documentation and ensuring its proper management
• Providing support to the kitchen staff and generating necessary reports
• Assisting in the management and administration of budgets
• Generating and presenting reports as required
• Providing support in managing and forecasting budgets.
• Proven experience with ADP
• Financial Services
• Proficiency in using Cisco Webex Meetings for virtual interactions
• Experience with Concur for travel and expense management
• Familiarity with CRM platforms for maintaining client relationships
• Prior usage of Kronos Timekeeping System for tracking employee hours
• Experience with About Time for project management purposes
• Excellent calendar management skills, with the ability to coordinate executive schedules
• Exceptional communication skills, both written and verbal
• Experience managing and coordinating conference calls
• Ability to handle correspondence accurately and swiftly
• Proficiency in vendor management for smooth business operations
• Experience working in an assisted living community is a plus
• Familiarity with the operations and management of assisted living residences.