Administrative Coordinator

100% onsite, Monday-Friday, 8am-5pm.

Responsibilities:

• Assist in organizing information for faculty searches and maintaining departmental calendars
• Provide clerical support for program and departmental college and external grant-related budgets
• Interface with the Business Office on matters related to student workers hours
• Organize and maintain current students’ information, such as course enrollments, and maintain employment opportunities and graduate study files
• Maintain a current list of alumni contact information and update departmental web pages regularly
• Oversee the ordering and stocking of office and classroom supplies while ensuring the office remains orderly
• Coordinate the planning, scheduling, and execution of faculty and student events
• Handle arrangements for visiting lecturers, including travel, hotel accommodations, and honorarium requests
• Collect, print, and display student photos in the office, such as senior class photos and awards photos
• Maintain the Senior Individualized Project (SIP) libraries for each department, including updating records each year.
• Possess a minimum of 2 years of experience in an administrative role preferably within the education sector
• Proficient in using ADP - Financial Services for financial management
• Skilled in designing and managing Banner Ads
• Comfortable using Cisco Webex Meetings for coordinating and conducting virtual meetings
• Familiarity with Concur expense management system
• Proficient in using CRM software for managing and analyzing customer interactions
• Experience with time tracking software 'About Time'
• Ability to handle answering inbound calls professionally and efficiently
• Understanding of budget processes and ability to manage them effectively
• Proficient in managing calendars and scheduling appointments
• Excellent communication skills both written and verbal.