Accounting Assistant

This role is integral to the functioning of our accounting and administrative teams, ensuring smooth and efficient operations.

• Accurately and efficiently processing invoices, ensuring all accounting entries are correctly logged in our Accounting Software Systems and ERP - Enterprise Resource Planning.
• Coordinating internal and external meetings, including the preparation of agendas and presentations, as well as documenting the proceedings and action items.
• Communicating with various stakeholders to understand their priorities and explore potential partnerships.
• Providing project management support, including establishing project overviews, timelines, and tracking key tasks through Asana or other project management systems.
• Ensuring timely follow-up to partnership meetings and assisting the team in meeting their goals and deliverables.
• Assisting in the development and sharing of best practices, writing playbooks, and documenting lessons learned.
• Managing customer credit applications and maintaining accurate customer credit records.
• Distributing documents, information, instructions, and resources to ensure all stakeholders have the tools and resources they need to be effective.
• Monitoring customer accounts and taking appropriate action based on the account status.
• Documenting progress against the project plan, updating leaders, and identifying implications for the overall project and connections to other ongoing projects/grants. • Proficiency in Accounting Software Systems is required.
• Familiarity with ERP - Enterprise Resource Planning is essential.
• Demonstrated understanding of basic Accounting Functions is necessary.
• Experience with Accounts Payable (AP) and Accounts Receivable (AR) is expected.
• Working knowledge of Asana is beneficial.
• Ability to code invoices accurately is crucial.
• Experience entering vendor invoices is preferred.
• Comfortable with entering invoices into computer systems.
• Proficient in Computer Data Entry.
• Prior experience in Data Entry is a plus.
• Ability to coordinate projects effectively.
• Solid understanding of Accounting Entries.
• Experience in managing Accounting operations is a must.