Accounts Payable Specialist
Robert Half Gardena
A non-profit in Gardena is in need of an Accounts Payable Specialist to work fully ONSITE. The Accounts Specialist will be responsible for maintaining payable transactions and working closely with the alternative payment department to obtain accurate revenue invoices.
This position also assists with the Agency’s cashflow related processes including providing checks and balances for outgoing payables to vendors, providers, and clients. Experience with Financial Edge is a huge plus.
CORE RESPONSIBILTIES:
To be successful in this position, the Accounts Payable Specialist must be willing and be able to perform the following essential functions always:
- Analyze, review, and process payments and make sure they are processed timely and accurately in accordance with compliance standards.
- Provide support and technical assistance to providers, program staff, and other agency staff via email, in person, or over the phone by trouble shooting inquires.
- Processing vendors’ bills correctly and in a timely manner, ensuring utilities are paid on time.
- Entering incoming invoices into the accounting system (Financial Edge) with the correct amount and accounting entries.
- Sending vendors’ invoices to the authorized signatories for approval prior to payment.
- Creating and maintaining vendors files and updating filing systems; filing all paid invoices in an organized fashion.
- Assist with form 1099s reporting and filing project, and year end audit.
- High attention to detail, accuracy, and organization skills necessary.
- Assist with the ordering of agency program supplies and verify upon their delivery.
- Assist with following up with programs on pending receipts needed.
- Issue stop-payments, file affidavit of Claimant to bank.
- Research, track and restore accounting or documentation problems and discrepancies.
- Analyze transaction information to identify refunds, delinquent accounts, and insufficient payments.
- Ensure that discrepancies including overpayment or underpayments are timely resolved.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Reconcile transactions with subledger, general ledger and statements.
- Maintain accurate financial record of all payable transactions, verifications, etc.
- Secure financial data via data backups and security monitoring.
Financial Edge
4+ years of Accounts Payable experience
Bachelor's degree is highly preferred
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