Senior Proposal Coordinator

Job Description:

Take Your Business Development and Marketing Career to the Next Level

They are eager to take ownership of each project, strives to provide meaningful contribution to help the team win. They are fiercely diligent about meeting RFP/Q compliance requirements and have a passion for creating compelling and visually stimulating submittals that our clients want to read.

Kleinfelder fosters an environment that is open, collaborative, and rewarding for our employees. We strongly believe that our employees are the key driving force behind our success. If this sounds like the right fit for you, we encourage you to apply and join our growing team!

Kleinfelder is seeking a Sr. Proposal Coordinator to support our Business Development efforts in the East. This position is available in our Hunt Valley, MD; Boston, MA or Bowling Green, OH offices. This is a hybrid position with an expectation of three in-office days per week, with Mondays and Fridays being remote days.

• Marketing Expertise: Possesses a strong understanding of marketing fundamentals and visual communications, with knowledge of the latest developments in the A/E industry.
• Strategic Thinker: Able to develop and integrate compelling win themes throughout proposals.
• Exceptional Writer: Demonstrates strong grammar and writing skills, producing clear and impactful content.
• Creative Designer: Capable of designing relevant and engaging graphics that enhance proposals.
• Organizational Pro: Exhibits excellent organizational skills and attention to detail, managing multiple assignments effectively under tight deadlines.
• Critical Thinker: Applies problem-solving skills and critical thinking to overcome challenges.
• Team Player: Works well both independently and collaboratively within a team setting.
• Adaptable: Flexible and responsive to changing priorities in a dynamic work environment.
• Client-Focused: Embraces a client service mindset, collaborating closely with technical professionals such as scientists, architects, and engineers.
• Growth Mindset: Embraces continuous learning by actively seeking new skill sets and resources, and shares knowledge as a mentor to support the growth and development of junior staff.

Responsibilities and competencies:

• Lead and Coordinate Comprehensive Marketing Activities: Manage, plan, and coordinate a variety of marketing activities. This includes preparing and writing marketing proposals, client interviews and presentations, and participating in strategic planning processes. You will also create other client-focused submittals, ensuring they align with Kleinfelder's brand standards and style guide.
• Understand Strategic Goals: Develop a deep knowledge of the firm’s strategic objectives, key personnel, major projects, and target audiences to enhance proposal and pursuit efforts.
• Innovate with Visuals: Use creativity to enhance communication through impactful graphics, including photos, charts, and infographics. Collaborate with the design team to guide visual direction.
• Research and Synthesize Information: Gather, research, and organize information from diverse sources to create compelling business development documents and presentations, synthesizing complex data into clear narratives.
• Craft Engaging Content: Write and modify materials that effectively convey services, capabilities, and market messages, ensuring consistency with brand messaging./
• Drive Marketing Pursuits: Collaborate with the proposal team and technical professionals throughout the proposal preparation process. Hold the team accountable for meeting schedules and milestones, ensuring successful contract acquisition.
• Facilitate Collaboration: Coordinate with internal and external team members to ensure seamless communication and collaboration across projects.
• Manage Marketing Resources: Serve as the go-to resource for marketing materials and information, maintaining organized marketing information systems.
• Coordinate Nationwide Efforts: Collaborate marketing initiatives across Kleinfelder offices nationwide, fostering a unified approach.
• Leadership Experience: Previous managerial, mentorship or supervisory experience is a plus.
• Other Duties: Perform additional tasks as assigned to support the marketing team.

Qualifications:

• Minimum experience: 6+ years of experience working in the engineering, construction management, or architecture industry
• Associate’s degree in Business, Marketing, Engineering and Science or related field required.
• Bachelor's degree (desired) preferred in English, Marketing, Journalism or Communications.
• Advanced proficiency with Microsoft Office and Adobe creative suite (InDesign, Photoshop, Illustrator, etc.).

Move Forward with Kleinfelder

As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES

Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.