Accounts Payable Specialist

Robert Half's client, a leading global bean roasting and distribution company, is seeking a meticulous and enthusiastic Accounts Payable Specialist to join their growing team. They're not just passionate about coffee; they're passionate about people too!

About the Role:

Great coffee starts with strong partnerships. As the Accounts Payable Specialist, you'll play a vital role in maintaining these relationships by ensuring accurate and timely payments to our vendors. You'll be the backbone of financial operations, ensuring that everything runs smoothly from bean to cup.

Responsibilities (Your Daily Grind):

• Invoice Processing Pro: Efficiently manage a high volume of invoices, from small local farms to large international suppliers, ensuring accuracy and timely processing.
• Three-Way Match Champion: Master the art of the three-way match (purchase orders, receiving documents, and invoices), ensuring no discrepancies slip through the cracks.
• Vendor Liaison: Build and maintain positive relationships with our vendors, addressing inquiries and resolving any payment-related issues with professionalism and grace.
• Payment Processing Guru: Execute timely and accurate payments via various methods (checks, ACH, wire transfers), ensuring our vendors are happy and our coffee supply chain remains uninterrupted.
• Reconciliation Rockstar: Reconcile accounts payable and vendor statements, keeping our financial records accurate and up-to-date.
• Reporting Ace: Prepare and analyze AP reports, providing valuable insights into our spending and helping us optimize our financial processes.
• Process Improvement Advocate: Identify opportunities to streamline and enhance our AP procedures, contributing to increased efficiency and accuracy.
• Expense Report Wrangler: Process employee expense reports, ensuring compliance with company policies.

Qualifications (Your Perfect Blend):

• Proven experience in accounts payable, preferably in a high-volume environment.
• Solid understanding of accounting principles and best practices.
• Proficiency in using accounting software (experience with [mention specific software if applicable - e.g., QuickBooks, NetSuite, SAP] is a plus!).
• Strong Excel skills – you'll be comfortable working with spreadsheets.
• Exceptional attention to detail and a commitment to accuracy.
• Excellent communication and interpersonal skills – you'll be interacting with a variety of people, both internally and externally.
• Ability to work independently and collaboratively within a team.
• A passion for numbers and a desire to contribute to a company that's making a difference in the world of coffee.

Bonus Points (Your Extra Shot of Espresso):

• Experience with multi-entity accounting.
• Knowledge of international payment processing.
• A genuine appreciation for a good cup of coffee!