Accounts Payable Specialist

We are offering a contract to hire employment opportunity for an Accounts Payable Specialist in Houston, Texas. This role is situated in the construction industry and will require you to handle multiple tasks related to accounts payable, customer interaction, and record maintenance.

Responsibilities:

• Efficiently process vendor invoices, purchase orders, and packing slips, ensuring payments are made within terms and discounts are maximized.
• Understand the work associated with different divisions of the company, including vendor relationships and pricing structures.
• Maintain up-to-date vendor information in the accounting system, including addresses, W-9, TIN Request information, and tax implications.
• Handle processing of employee receivables, expense reports, and credit card statements, ensuring all expenses are necessary and correctly accounted for.
• Allocate all purchases to the appropriate job cost, overhead, or administrative accounts.
• Maintain an organized filing system, ensuring all purchase items are filed properly in job directories and accounting directories.
• Handle sub-contract job accounting, review sub-contractor progress billings, and ensure lien releases are received for subcontractors before payments.
• Provide or acquire the proper customer vendor documents including Resale certificates terms and conditions.
• Provide expenditure reports when necessary and alert upper management if there is a suspicious expense issued to the company for payment.
• Assist in maintaining inventory account and month-end reconciliation, working with the Warehouse staff to ensure accurate quarterly and annual inventory value. • Minimum of 5 years experience in an Accounts Payable role
• Proficiency in Account Coding
• Experience with Concur software
• Proven ability in executing Accounting Functions
• Knowledge of Accounts Payable (AP) processes
• Prior experience working in the Construction industry is a plus
• Proficiency in Intacct and Sage Intacct
• Advanced skills in Microsoft Excel
• Experience with 3 Way Matching process
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Detail-oriented and highly organized
• Ability to handle multiple tasks and meet deadlines
• Bachelor's degree in Accounting, Finance, or related field preferred