Front Desk Coordinator

We are offering a permanent employment opportunity for a Front Desk Coordinator in the commercial property management industry, located in Phoenix, Arizona, United States. The role involves a blend of in-office and remote work and centers around providing administrative assistance, managing tenant communication, and ensuring smooth office operations.

• Act as the primary contact for all tenant-related inquiries, addressing them in a detail oriented and efficient manner.
• Maintain up-to-date records of vendor services, including maintenance, janitorial, and landscaping, and follow up on invoices and service confirmations.
• Manage and streamline office operations, including stock levels of office supplies and office organization.
• Collaborate with team members to improve operational efficiency and provide administrative support for special projects.
• Assist tenants with various requests related to building operations and services, and ensure timely resolution of maintenance requests.
• Coordinate and communicate tenant requests and maintenance issues with the relevant team members.
• Help in the process of requesting and tracking vendor services, including obtaining quotes, scheduling appointments, and confirming completion of work.
• Assist with scheduling tenant meetings or events, ensuring all logistics are handled smoothly.
• Prepare and distribute communications and memos to tenants and team members as directed.
• Maintain and update property files and records in the company’s management system. • Proven experience in Administrative Assistance
• Proficient in answering Multi-Line Phone System
• Familiarity with Concierge Services
• Excellent Customer Service skills
• Experience with Data Entry tasks
• Strong Interpersonal Skills
• Proficiency in Microsoft Excel
• Ability to use Microsoft Outlook efficiently
• Good command over Microsoft Word
• Capable of organizing files systematically and efficiently