Administrative Assistant

Job Description

Contract will be one year from start date, renewed annually. Position begins November 1, 2024.

Tasks

• Reports to and works closely with the Pastor to review, plan, and execute programs of the church; purchases supplies and resources for those programs; facilitates the flow of information and communication between the pastor, church boards, and the congregation
• Welcomes and gladly assists all persons visiting the church building and office; assists those using the church facilities
• Maintains regular office hours during the work week; keeps an orderly and clean office and filing system; manages office supplies, keeps track of office inventory, and purchases more as needed.
• Answers all incoming calls during office hours, taking messages as needed, and delivering them to the appropriate people; responds to mail correspondences, including post office mail, general email inquiries; prepare and mails all correspondence
• Manages the church’s schedule and calendar, accounting for program dates, special holidays, and events in the church facilities; Field all building requests duties, connecting with our Facility Use Committee, Trustees, and other point people for outside events, getting the necessary dates and paperwork to individuals and groups
• Notifies the congregation and community of programs, events and church via multiple methods including Sunday morning slide and publishing a monthly church newsletter
• Prepares annual meeting information, including all papers and packets that the congregation needs in advance of that meeting
• Book conferences for church leaders, including flights, hotels, conference registrations

Requirements

• Must be an able and willing employee of the church, comfortable with a wide range of individuals from various backgrounds; must manage time well and stick to weekly deadlines.
• Must be emotionally confident, courteous and tactful with the congregation and community; must exercise exceptional judgment in dealing with sensitive and personal issues, refusing to entertain or perpetuate gossip.
• Must have good computer and online skills, including a working knowledge of social media, adequate word processing and data skills; must be able to communicate effectively both verbally and in writing.

• High school diploma or GED equivalent required.
• Associate’s degree or Bachelor’s degree recommended.
• Clerical or administrative experience preferred.

• Committed Christian and disciple of Jesus Christ
• Active member of a local Christian church
• Must agree with Coila Church’s statement of faith, mission and vision