Program Support Specialist 3 - Gaithersburg - ref. f0512719

Overview:

DISCLAIMER: This role is with K-CORP, a joint venture with M.C. Dean. We will conduct interviews to identify qualified candidates. Offers of employment for this position will be extended to candidates to join as K-CORP employees.

Clearance Requirement: Applicants selected will be subject to a government security investigation and must meet eligibility requirements, including U.S. Citizenship, for access to classified information; ability to obtain & maintain HSPD-12 clearance.

Responsibilities:

The Program Support Specialist supports the Chief Engineer and upper management in managing various project-related tasks. This role focuses on critical environments, such as high-uptime industries and fast-paced settings like hospitals. Responsibilities include project planning, coordination, tracking, and reporting to ensure smooth operations and the timely completion of deliverables.

• Collaborate with upper management and the Chief Engineer on business and contractual matters, including proposal preparation, project deliverables, reporting, and addressing performance or funding concerns.
• Assist the Chief Engineer in scheduling and planning maintenance, repairs, and projects.
• Develop and maintain tracking lists for proposals, deliverables, projects, and contracts to ensure team reviews and compliance.
• Support the preparation of monthly and financial reports in collaboration with the Chief Engineer.
• Managing all vendor service agreements to include negotiating proposals/ contracts with third-party companies
• Oversee the Production Control Manager (maintenance coordinator), serving as the primary contact for vendor leadership, contractor management, PM scheduling, and corrective work task coordination.
• Supervise and maintain the accuracy and completeness of the Computerized Maintenance Management System (CMMS).
• Train site resources on CMMS usage, provide support (including issue escalation), audit ticket performance, generate CMMS reports supporting KPIs, and analyze workflows for continuous process improvement.
• Administer of payroll, AP transmittal and proper coding of company purchases
• Track materials, purchase orders (POs), and invoicing to ensure proper management and compliance.
• Assist with government badging requests and manage related administrative tasks.
• Interpret contract requirements and create Statements of Work (SOW) for subcontracting.
• Interpret the 52-week schedule and job plans to order materials.
• Organize project, proposal, and contract meetings, and assist in preparing briefs, plans, spreadsheets, and other materials.
• Coordinate the production, packing, and delivery of contract and proposal deliverables in accordance with RFP requirements (both hard and soft copies).
• Utilize advanced MS Office Suite skills (Word, Excel, PowerPoint) and interact with customer portals.
• Communicate effectively with a diverse group of individuals, in person, by phone, and in writing.
• Independently solve practical problems and propose relevant solutions.

Qualifications:

• High School Diploma/GED with 10+ years of experience
• Associate's Degree with 8+ years of experience
• Bachelor's Degree with 5+ years of experience
• Applicants selected will be subject to a government security investigation and must meet eligibility requirements, including U.S. Citizenship, for access to classified information; ability to obtain & maintain HSPD-12 clearance.
• Strong understanding of critical environments, such as high-uptime industries or fast-paced settings like hospitals.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Excellent organizational skills with the ability to track multiple projects and deadlines.
• Ability to work independently, solve problems, and adapt to changing needs.
• Strong verbal and written communication skills.
• Ability to work with computer screens for extended periods.
• Capacity to sit for extended periods.
• Ability to reach and extend hands or arms in various directions.
• Finger dexterity for tasks such as typing or manipulating small objects.
• Ability to listen, understand, and interpret information presented verbally.
• Strong verbal communication skills to convey information clearly and effectively.
• Ability to read and comprehend written information.
• Critical thinking skills to apply general rules to specific problems and generate logical solutions.
• Ability to identify and understand the speech of others.

Abilities:

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.

Pay Range: USD $90,800.00 - USD $136,200.00 /Yr.