[ref. j04859616] Boca Raton - Bilingual Spanish Payroll Specialist

The ideal candidate will have a strong understanding of payroll processing regulations, excellent communication skills in both Spanish and English, and a proven track record of delivering exceptional support to employees regarding payroll-related inquiries.

Key Responsibilities:

1. Payroll Administration:

• Process and manage bi-weekly or weekly payroll for multiple employees, ensuring accuracy and timeliness
• Maintain compliance with federal, state, and local labor laws, as well as company policies.
• Calculate and process deductions, bonuses, overtime, and adjustments

1. Bilingual Employee Support:

• Act as the primary point of contact for payroll-related inquiries from Spanish-speaking employees. Provide clear communication and guidance in Spanish and English regarding paychecks, deductions, and timesheet entries.
• Assist with onboarding by explaining payroll processes and responding to relevant questions in both languages.

1. Timesheet Management:

• Review, audit, and maintain employee timesheets to ensure accurate time tracking and compliance with company policies

1. Compliance & Documentation:

• Ensure all payroll transactions comply with tax laws, labor regulations, and company standards.
• Maintain accurate and secure payroll files, ensuring confidentiality.

1. Collaboration & Reporting:

• Collaborate with HR, finance, and other departments to resolve payroll issues and discrepancies.
• Prepare and deliver payroll-related reports for management, as required.

1. Technology Use:

• Utilize payroll software to streamline and accurately process payroll transactions.
• Adopt and ensure familiarity with company-specific tools and systems.
• Language Proficiency: Must be fluent in both Spanish and English (written and verbal).
• Experience: 2+ years of payroll administration experience, preferably in a bilingual or high-volume environment.
• Technical Skills: Proficiency in payroll systems (e.g., ADP, Workday) and Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge: Familiarity with payroll best practices, tax compliance, and labor laws.
• Soft Skills: Exceptional attention to detail, problem-solving skills, and interpersonal abilities. Ability to work effectively in a fast-paced environment.
• Education: Bachelor’s degree in accounting, finance, or related field preferred, or equivalent work experience.