Administrative Assistant

KORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for an Administrative Assistant in Palo Alto, Ca.

Job Description:

Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on department procedures and general inquiries.

Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials.

Disseminate routine communications such as memos, notices, emails, and letters.

Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of departmental supplies.

Create and maintain files and filing systems.

May make travel arrangements as directed in compliance with organizational policies.

Review invoices for accuracy, and initiate purchase requisitions.

Setup office spaces and/or support coordination of basic office moves as directed.

Track facility, departmental and/or office equipment, maintain sufficient inventories and schedule repairs as needed.

May provide guidance to temporary and student employees on routine matter

Observe and support good health and safety practices.

Strictly observe privacy and security related policies, procedures and practices to preserve the integrity and confidentiality of medical and other sensitive information pertaining to donors, patients, research subjects, and employees.

Act as a responsible information steward and treats information as sensitive and confidential in accordance with federal and state laws and with professional ethics, accreditation standards and legal requirements. Do not disclose protected health information inappropriately.

May be required to enter areas where other individuals work with human blood; potential may exist for unanticipated exposure to blood borne pathogens by splash or spill.

MINMUM QUALIFICATIONS

Education Qualifications

High School Diploma or GED Required

Experience

Two years of administrative experience required.