Office Coordinator - Temporary

Overview:

Reporting to the Director, The Office Coordinator is a dynamic role that supports the Office of Sustainability team and its director in implementing institutional and sustainability priorities. This role is pivotal in assuring smooth coordination with partners within Facilities and across campus to achieve the goals outlined in Princeton's Sustainability Action Plan, and more broadly in the community, region, across the nation and internationally to advance sustainability objectives.

This is a 1-year temporary, hourly position.

Responsibilities:

• Planning and execution of periodic events and programs; with input from relevant team members, plan agendas, coordinate guests, and provide record-keeping for recurring committee meetings (i.e. monthly campus-wide Princeton Sustainability Committee meetings, bi-monthly Capital Plan Sustainability Advocacy Committee, etc.). For one-time events this role is responsible for booking venues, sending invites, catering and any other logistical support required.
• Serve as first point of contact for campus community members and visitors to the Office
• Meeting scheduling involving both internal and external partners for all team members as needed
• Coordinate, process invoices, and track proposal submissions and records associated with allocation of term and endowed funds; track elements of the office operating budget
• Manage the agenda for weekly team meetings; manage correspondences in the general office email account; assist in coordination related to hiring processes
• Orient student workers to relevant administrative processes and provide administrative support.

• Working with the office team, oversee program scheduling associated with theEcoLounge and in planning and logistics for curating the related multimedia GreenSpace display in the Frist Campus Center
• Assure EcoLounge is being managed well and in coordination with Office and Frist Campus Center programming policies and procedures, including an annual inventory of items stored in the EcoLounge
• Support the coordination, with various partners across campus, of the spring Move-Out donatables collection program, summer storage, and fall Re-Sale event.

• Serve as the key point of contact for any consultants supporting our internal and external reporting needs (i.e. annual Trustee updates, presentations and reports related to the Ivy+ collaborative reporting initiative, etc.) and other special projects, managing production timelines of needed deliverable such as slide decks, handouts or posters.
• Help institute and manage the teams Monday.com instance. This is the OoS new project management tool.

• Support the communications lead on the team to coordinate the office’s website updates
• Assist with managing social media posts and producing associated monthly analytics, as needed; coordinate Office participation in tabling during key events such as new student and staff orientation and Facilities town hall meetings.
• Build a network of contacts, starting with those already working with various OoS team members, to help support communications and coordination with partners across campus.

Qualifications:

Essential Qualifications:

• Minimum of three years strongly related experience
• High school diploma or GED
• High level of proficiency in MS and Adobe Applications, and spreadsheet and/or database software
• Strong organizational skills and keen attention to detail; the ability to handle multiple assignments and changing priorities as deadlines and circumstances may dictate
• Excellent interpersonal and customer service skills and a high degree of professionalism, initiative and “can do” attitude
• Good judgement and discretion at all times
• Ability to work both independently and collaboratively toward shared goals
• Ability to meet deadlines and manage multiple overlapping goals and objectives with positivity, consistent attention to quality and detail, and good communication with supervisor, Office team and stakeholders
• Ability to interact and coordinate with colleagues and diverse partners as a welcoming professional
• Ability to adapt to the evolving priorities and needs of the program over time.

Preferred Qualifications:

• Experience in sustainability; newsletter production and graphic editing experience; project management tools; budget management; event planning and coordination
• Previous experience in higher education

Be advised that you will be contacted only if there is further interest in your application. Your candidate dashboard may not display status updates for this requisition.

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Eligible for Overtime: Yes

Benefits Eligible: No

Probationary Period: N/A

Essential Services Personnel (see policy for detail): No

Physical Capacity Exam Required: No

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