Administrative Assistant

Administrative Assistant - Business Development

We do this best through expert planning, preparation through rehearsal and training of staff, and strategic staging of equipment so that we respond within hours of disaster striking, or better, prevent major damage from ever happening.

The Administrative Assistant will perform a wide range of administrative and operational support for day-to-day operations as well as proactively establishing and coordinating communications, meetings, presentation, and travel.

Key Responsibilities:

• Utilize Microsoft Dynamics software to manage and maintain databases, including updating information, processing transactions, and generating reports.
• Edit documents, presentations, and spreadsheets using Microsoft Office suite.
• Organize and maintain physical and electronic files, ensuring accuracy and confidentiality.
• Assist with office activities and operations to ensure efficiency and compliance with company policies.
• Serve as a relief receptionist, greeting visitors, answering phones, and directing inquiries appropriately.
• Assist with procurement activities as needed.
• Assist with bookkeeping tasks.
• Collaborate with colleagues to support special projects, events, and initiatives as required.
• Uphold company policies and procedures, ensuring compliance with regulations and best practices.

Required Knowledge and Experience:

• High school diploma or equivalent; associate's or bachelor's degree in accounting, finance, business administration, or related field preferred.
• Experience with Microsoft Dynamics software.
• Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients, colleagues, and vendors.
• Proficiency in Microsoft Office suite (Word, Excel, Power Point, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to work in a fast-paced environment and handle changing priorities.
• Strong problem-solving skills and a proactive approach to addressing challenges.
• Legal authorization to work in the United States.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, or national origin.

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Administrative Support: 5 years (Required)
• Microsoft Dynamics 365: 1 year (Preferred)

Work Location: In person