Office Manager

We are offering a long-term contract employment opportunity for an Office Manager in San Jose, California. The role will be primarily responsible for general office duties in a fast-paced environment (Medical Device company). As the Office Manager, you will have an essential role in ensuring the smooth operation of our office, supporting management, and interacting with clients.

Responsibilities:

• Manage office supplies and handle shipping/receiving related tasks.
• Carry out administrative duties such as filing, typing, and managing inbound calls.
• Utilize MS Office and Microsoft Outlook for various tasks including preparing presentations and extracting data/files.
• Support leadership by preparing binders for clients and assisting in administrative tasks.
• Greet clients and manage customer inquiries, ensuring a high level of customer service.
• Maintain and monitor customer accounts and take appropriate actions when necessary.
• Use administrative skills to ensure the smooth operation of the office.
• Restock office supplies as needed to maintain a well-organized work environment.
• Assist with other administrative tasks as needed.
• Minimum of one year experience in a similar role as an Office Manager
• Proficiency in MS Office and Microsoft Outlook
• Experience in answering inbound calls
• Demonstrated ability in office administration
• Experience in ordering and restocking office supplies
• Proven administrative skills and experience in providing administrative assistance
• High school diploma or equivalent; higher degree in a relevant discipline will be appreciated
• Knowledge of office administrator responsibilities, systems and procedures
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements