Legal Secretary

This person will also be managing others in addition to performing administrative/secretarial duties.

Responsibilities:

• Draft, revise, and finalize legal documents and correspondence.
• Maintain an organized and up-to-date filing system for all legal documents.
• Coordinate and schedule meetings, court dates, and other appointments for attorneys.
• Communicate with clients, attorneys, and court personnel, providing updates and information as needed.
• Utilize legal software and databases to conduct research and manage case files.
• Prepare and organize materials for court hearings or client meetings.
• Ensure all legal documents and correspondence are error-free and properly formatted.
• Utilize Civil Litigation Experience to handle litigation-related tasks efficiently.
• Maintain confidentiality of all sensitive legal information.
• Provide general administrative support to attorneys, including answering phones and emails, making travel arrangements, and managing attorney calendars.
• Possess a high school diploma or equivalent qualification.
• Have relevant experience as a Legal Secretary, preferably within a Civil Litigation setting.
• Demonstrate proficiency in using legal software and Microsoft Office Suite.
• Exhibit strong written and verbal communication skills.
• Be capable of managing multiple tasks simultaneously and meet deadlines effectively.
• Show an understanding of legal terminology and court system.
• Have excellent organizational and time-management skills.
• Demonstrate a high level of confidentiality and discretion due to the sensitive nature of the information handled.
• Be able to prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
• Have the ability to schedule appointments, meetings, and court dates, and maintain attorneys' calendars.
• Possess superior typing skills, being able to type at least 50 words per minute.
• Show proficiency in transcription of dictations.
• Be able to maintain law library.
• Have the ability to coordinate law office activities such as subpoena delivery.
• Be able to liaise with clients and legal professionals.
• Have the capacity to organize case files and maintain document control.
• Be capable of performing any other administrative duties as required to support the legal team.