Accounting Assistant

In addition, you'll be expected to work with several departments to enhance processes and improve financial operations.

Responsibilities:

• Handle vendor invoices, ensuring accuracy and completeness of documentation.
• Collaborate with the purchasing/receiving department to rectify discrepancies.
• Guarantee that invoices are paid on time through check runs, ACH, and wire transfers.
• Promptly reconcile vendor statements and address any discrepancies.
• Keep AP records organized and maintain supporting documentation.
• Accurately generate and send customer invoices in a timely manner.
• Monitor outstanding accounts and follow up to ensure prompt payment.
• Manage the cash application process and reconcile AR accounts.
• Respond to customer inquiries related to billing and payment discrepancies, working closely with sales & customer support.
• Assist in closing activities at the end of the month and year, including journal entries and reconciliations.
• Maintain up-to-date financial records.
• Support other departments by providing necessary documentation and reports.
• Work with various departments to optimize processes and enhance financial operations.
• Strive for resolution time for AP/AR discrepancies and maintain a positive feedback rate from vendors and customer
• Proficiency in Account Reconciliation, ensuring accurate financial records
• Experience with Accounts Payable (AP), managing outgoing payments
• Familiarity with Accounts Receivable (AR), overseeing incoming payments
• Strong data entry skills, ensuring accurate input of financial information
• Proficiency in Invoice Processing, verifying and logging invoices effectively
• Proficiency in Microsoft Excel for data management and financial reporting
• Experience with QuickBooks for paying bills.