Executive Assistant

We are in search of an Executive Assistant to join our clients team in the heart of New York. This role is pivotal in coordinating schedules, managing tasks, and providing administrative support within our dynamic team.

Responsibilities:

• Efficiently manage and coordinate schedules, ensuring that important tasks are prioritized and not overlooked.
• Provide administrative assistance by handling a variety of tasks related to personal and household needs.
• Facilitate correspondence by flagging actionable emails and maintaining an organized list of tasks and projects.
• Oversee office coordination needs, ensuring a smoothly functioning work environment.
• Assist in travel research and planning, ensuring all arrangements are in order.
• Help in maintaining internal team processes and priorities, contributing to the overall efficiency of the team.
• Manage a variety of miscellaneous tasks as required, demonstrating flexibility and adaptability.
• Minimum of 3 years experience as an Executive Assistant or in a similar role
• Proficient in Calendar Management, with a track record of effectively scheduling and organizing appointments
• Proven ability in Coordinating Schedules, ensuring smooth operation of day-to-day tasks and meetings
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Strong organizational skills with an ability to prioritize tasks effectively
• Ability to maintain confidentiality and handle sensitive information with discretion
• Bachelor’s degree or equivalent work experience preferred
• A proactive approach to problem-solving with strong decision-making capabilities
• Ability to operate under pressure and meet tight deadlines
• High degree of adaptability to varied work environments and tasks