Field operations coordinator
The ideal candidate is someone who has knowledge in several systems that keep track of poll workers history and pay. They will be responsible for front-line support to poll workers and will also provide clerical support to operational or project-based initiatives.
This position is a part of the recruitment team and will report to the Election Operations Specialist, Election Program Supervisor, and Registrar of Voters. Mandatory overtime during various periods in the election cycle will be required. This overtime can include weekends and may occur with little to no notice.
THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.
This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months at either level or may be extended as needed by Human Resources.
Human Resources reserves the right to call only the most qualified applicants to the selection process.
Some positions may be confidential positions and are excluded from membership in the union.
Some positions may be non-union positions and are excluded from membership in the union.
MINIMUM REQUIREMENTS
Education and Experience: Equivalent to graduation from high school AND three (3) years of full-time general clerical or office assistant experience, which includes some experience in training, public speaking/oral presentations, elections or volunteer coordination.Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.
Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.
Working Conditions:Work overtime or off-shift work on a seasonal basis. Must travel to a variety of locations in the course of the work.Licensing and Certification: Must possess a valid Nevada Class C Driver's License at time of appointment.
Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.
Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.
EXAMPLES OF DUTIES
Coordinates and monitors volunteer field registrars; provides lead direction, training and work review to office support staff. Organizes and assigns work, sets priorities, and follows-up to ensure coordination and completion of assigned work.Prepares training materials and conducts training sessions. Schedules and arranges location for training sessions; registers individuals for training classes. Reviews and processes paperwork completed by volunteer field registrar applicants. Collects and reviews background checks; determines eligibility of volunteers; certifies field registrars.
Maintains records regarding field registrars and voter registrations. Monitors the accuracy and performance of field registrars and office support staff; follows through to ensure that acceptable performance standards are met and statutes adhered to.
Processes and reviews voter registration to ensure accuracy and completeness; resolves all discrepancies. Facilitates various outreach programs to register voters. Coordinates systematic removal of ineligible voter names from the registration polls.
Inventories materials and supplies; orders and maintains an inventory of appropriate supplies; ensures levels of supplies are maintained for field registrars and at various outside agencies and satellite locations; arranges for the repair of equipment .
Interprets policies, rules, regulations and statutes; provides information to the public and volunteers regarding the election process, in person and over the telephone. Researches and assembles varied files and databases and prepares reports; uses a computer to develop and manage databases and/or spreadsheet files and to develop special report formats.
Provides a variety of general office support for field operations, which necessitates the use of standard office equipment; performs required election night duties. Types correspondence, reports, forms, and specialized documents from drafts, notes, or brief instructions using a computer; proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations using a computer.
Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Uses a variety of standard office equipment, including a computer, in the course of the work.
Drives a personal or County motor vehicle to various locations to conduct training, or to pickup and/or deliver materials and supplies.
PHYSICAL DEMANDS
Mobility to work in a typical office setting, use standard office equipment, and to drive a motor vehicle in order to reach election and training sites as far as 100 miles; strength to lift and carry up to 35 pounds; stamina to deal with stringent deadlines; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone.Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.