Administrative Assistant

The role is a hybrid role, 3 days a week in office.

Responsibilities:

• Provide administrative support to multiple directors to ensure smooth operations
• Manage and maintain directors' calendars, ensuring all appointments and meetings are updated
• Arrange travel itineraries including booking flights, hotel accommodations, and arranging ground transportation
• Assist with event management, coordinating logistics and ensuring all aspects run smoothly
• Handle light project management, assisting with project coordination and follow-up
• Perform general administrative duties such as filing, photocopying, and mail distribution
• Manage and coordinate meetings, preparing necessary materials and equipment
• Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create and manage documents, spreadsheets, presentations, and emails
• Maintain high levels of organization and attention to detail in all aspects of work
• Utilize excellent communication skills to interact with various internal and external stakeholders.

• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Demonstrated experience in administrative assistance or a similar role
• Ability to effectively manage and coordinate calendars and meetings
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Detail oriented attitude and ability to maintain confidentiality
• Ability to work independently and as part of a team
• Problem-solving skills and ability to think critically
• Flexibility to adapt to changing circumstances and manage unexpected situations
• Experience in the hotel industry is a plus.

If interested, please reach out to Ian Gainor via LinkedIn.