Administrative Assistant - CEI/Construction Management

Overview:

Join us as we Rise to the Challenge

Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us.

THE COMPANY

Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #56 on Engineering News-Record’s list of the Top 500 design firms in the nation.

KCI BENEFITS INFORMATION

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

We understand that you have choices, and we know that together we will make a great team!

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

Duties, Responsibilities & Other:

Our CEI Team is looking for an Administative Assistant in Tampa!

This person will be required to:

• Provide general administrative support to the local team in Tampa including processing action request forms (AFRs), task work orders (TWOs), and contracts
• Work in a busy office working independently to successfully and accurately complete assigned tasks with minimal oversight

The ideal candidate will have:

• Experience with engineering/construction management or at risk construction related administrative duties, filing, meeting coordinating, submittal tracking, subcontractor agreements and invoicing experience.
• Strong interpersonal and communication skills as well as organizational and schedule management abilities.
• Working knowledge of Microsoft Office software with a demonstrated proficiency in Word and Excel; and the ability to accept direction from multiple sources.
• The ability to work independently and manage office activities.

Qualifications:

• High School diploma or equivalent is required. Some college or degree program enrollment would be a plus.
• Minimum of 0 - 2 years of experience
• Pre-employment drug screening is a condition of employment. Background and motor vehicle checks may be required based upon position.

Performance Expectations:

• Complete Annual Individual Training Program
• Train adequate backup personnel to support your role in your absence
• Attend monthly town hall meetings
• Comply with all KCI policies and procedures
• Complete other duties as required/assigned
• Represent KCI in a positive and open manner and serve as a gatekeeper for your direct supervisor
• Work with office manager and office management team to manage resources to achieve our goal
• Assist with calendar and scheduling meetings as required
• Book travel per company policy
• Coordinate office volunteer and corporate citizenship activities
• Draft correspondence
• File and organize project documents and records and keep them accessible
• Keep files accessible and organized
• Make copies as requested
• Order/manage office supplies through approved procurement means
• Organize office/discipline employee events
• Perform spreadsheet data entry as requested
• Serve as office notary public
• Type handwritten documents using word-processing software
• Work with corporate charity chairperson to coordinate office charity participation

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.