Office Manager

Inventory Management:

• Update the monthly Inventory Task Sheet and share it with the relevant team members.
• Prepare inventory folders, ensuring they are organized and color-coordinated.
• Conduct monthly inventory counts and enter results on the Month End Inventory Sheet.
• Maintain seed inventory and ensure accuracy in tracking seed purchases and usage.
• Complete journal entries in QuickBooks for inventory valuation.

Purchasing:

• Weekly, review and update the inventory sheet with usage data to manage purchasing needs.
• Review quotes from vendors, comparing them with previous purchases, and request new quotes as necessary.
• Place orders for hard goods and seeds, coordinate delivery schedules, and ensure purchase orders (POs) are processed accurately.
• Track international product shipments, including communication with suppliers in Belgium and coordination with internal and external teams for pickups and deliveries.

Vendor & Shipment Coordination:

• Liaise with suppliers, including international vendors, to track shipments and incoming orders.
• Work with logistics partners to ensure smooth deliveries and timely pickups.
• Manage product arrival documentation and ensure accurate labeling for inventory tracking.

Office & HR Support:

• Assist with vacation and unscheduled days, updating the vacation calendar and TEAMS HR as needed.
• Coordinate office subscriptions and services, including water delivery and coffee services.
• Manage employee benefits by entering new employees into the health insurance system.
• Serve as the point of contact for Certificate of Insurance (COI) requests, working with external parties as necessary.
• Proven experience as an Office Manager or in a similar role, preferably within a supply chain, purchasing, or inventory management setting.
• Strong organizational and time management skills.
• Proficiency in QuickBooks or other accounting software for inventory and purchasing processes.
• Excellent communication skills, both verbal and written.
• Attention to detail and ability to handle multiple tasks simultaneously.
• Familiarity with international logistics and shipping coordination is a plus.