Receptionist
Robert Half San Mateo
Robert Half is working with a privately-held, real estate investment company in San Carlos. Our client owns multi-family, light industrial, commercial, and office properties. Within the United States, the Company has holdings in California—San Francisco Peninsula, Greater Sacramento, and Greater San Diego Areas; Washington State—Greater Seattle Area; Arizona—Greater Phoenix Area; Tennessee—Nashville Area; Florida—Jacksonville and Orlando Areas.
They are looking for an administrator who is familiar with both commercial and residential properties. Please find the description below and if interested, apply ASAP. This role can start immediately. Do not wait, apply now!
Duties- Greet and assist visitors in a professional and friendly manner
- Answer, screen & direct phone calls promptly
- Stamp daily mails
- Collect & distribute both daytime & nighttime voicemail messages
- Process & distribute incoming mail, Federal Expres, UPS
- Assist in typing corporate correspondence
- Maintain reception area neat at all times
- Maintain beverage supplies
- Prepare & clean conference room for various events
- Set up Zoom meetings
- Order office supplies, beverages & snacks
- Perform data entry tasks with accuracy and efficiency
- Order & pick up lunches
- Organize & maintain physical & digital files
- Make travel arrangements
- Process expense reports
- Assist as backup assistant network administrator
- Process invoices
- Assist with clerical tasks such as photocopying, scanning, and faxing documents
- Support event planning activities and coordinate projects as needed
- Provide customer support by addressing inquiries and resolving issues promptly
- Proficient in administrative tasks including transcribing, data entry, and clerical duties
- Knowledge of accounting software is a plus
- Strong customer service skills with the ability to handle inquiries effectively
- Familiarity with phone systems to manage incoming calls professionally
- Experience in event planning or project coordination is advantageous.
- Secretarial courses from high school or business school; or a minimum of two years related experience and/or training; or equivalent combination of education and experience.
- Two years experience as a receptionist and Administrative Assistant
- Excellent interpersonal skills.
- Strong computer skills. Proficiency in Word and Excel required.
- Familiarity with e-mail systems & calendar is required.
- Well organized.
- Maintains a professional dress code at all times.
- Able to be consistently punctual & reliable in attendance
- Able to demonstrate a friendly & helpful manner to visitors, callers, & employees
- Able to operate switchboard quickly & effectively
- Ability to effectively problem-solve complex issues.
- Strong verbal & written communication skills
- Ability to work independently & in a team atmosphere.
- Detail-oriented, a learner & problem-solver with an active, curious intellect.
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