Accounts Payable Clerk

Overview:

PURPOSE STATEMENT:

This is a Part-Time position, working up to 24 hours per week.

The Accounts Payable Clerk is responsible for performing the day-to-day functions of Accounts Payable to ensure the finances are maintained in an effective, up to date and accurate manner.

Compensation for roles at Bayside Marin varies depending on a wide array of factors including but not limited to the specific location, role, skill set, and level of experience. As required by local law, Bayside Marin provides a reasonable hourly range of compensation for roles that may be hired in California as set forth below.

Calculated Hourly Range for role -- California: $24.35 per hour to $31.65 per hour

Responsibilities:

ESSENTIAL FUNCTIONS:

1. Reviews invoices for appropriate documentation and approval prior to payment.
2. Enters Accounts Payable invoices data into the system.
3. Prints and obtains signatures as necessary on accounts payable checks and distributes them appropriately as directed by Accounts Payable Supervisor.
4. Gathers W-9 information from vendors, sets up new vendors and maintains AP database.
5. Responds to vendor inquiries.
6. Maintains accounts payable reports, spreadsheets and corporate accounts payable files.
7. Answers questions and supports CFO and facility Leadership as necessary.
8. Assists with monthly closing.
9. Electronically files and maintains Accounts Payable invoices.

OTHER FUNCTIONS:

• Perform other duties as assigned.

STANDARD EXPECTATIONS:

• Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality.
• Communicate clearly and effectively to person(s) receiving services and their family members, guests and other members of the health care team.
• Develops constructive and cooperative working relationships with others and maintains them over time.
• Encourages and builds mutual trust, respect and cooperation among team members.
• Maintains regular and predictable attendance.

Qualifications:

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent
• Experience with accounts payable software is preferred.
• Computer skills, including Microsoft Office; especially Excel.
• Knowledge of office administration procedures with the ability to operate most standard office equipment.
• Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality.
• Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external.
• Exercises sound judgment in responding to inquiries; understands when to route inquiries to the next level.
• Self-motivated with strong organizational skills and superior attention to detail.
• Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes.
• Capable of working within established policies, procedures and practices prescribed by the organization.
• English sufficient to provide and receive instructions/directions.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

SUPERVISORY REQUIREMENTS:

• This position is an Individual Contributor

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.

BAYMAR