Office Manager
Robert Half Mountain View
We are offering a contract for a permanent position as an Office Manager in Mountain View, CA. In this role, you will be tasked with a variety of responsibilities that promote efficiency and organization within the office. Your duties will span across office operations, team support, budget management, HR coordination, and event planning.
Responsibilities- Oversee daily office operations to facilitate an organized and efficient work environment, which includes coordinating with vendors and handling maintenance requests
- Provide comprehensive administrative support to the team, including scheduling meetings and assisting with the onboarding process for new employees
- Manage the office budget, track expenses, and ensure cost-effective solutions for operational needs
- Maintain accurate employee records, monitor attendance, and collaborate with HR for recruitment and policy updates
- Develop, implement, and enforce office policies and procedures to ensure compliance and productivity
- Organize company events, team-building activities, and office-wide communications to foster a positive work culture
- Process customer credit applications accurately and efficiently
- Maintain accurate customer credit records
- Use Accounting Software Systems, ADP
- Financial Services, Concur, CRM, Dentrix Dental Software, About Time, Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), and Answering Inbound Calls to perform tasks effectively.
- Minimum of 1 year of experience in an office management role
- Proficiency in Accounting Software Systems
- Familiarity with ADP - Financial Services
- Experience with Concur software
- Knowledge of CRM systems
- Experience with Dentrix Dental Software is a plus
- Familiarity with About Time software
- Proficient in handling Accounting Functions
- Experience with Accounts Payable (AP) operations
- Experience with Accounts Receivable (AR) operations
- Ability to handle Answering Inbound Calls effectively
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Karuna Advisors | Menlo Park, CA | Reports to HR Manager
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