Director of finance & administration

Department/Program: Administration & Finance

Organizational Context:

Administration is also responsible for technology systems, and human resources.

General Job Description:

• Oversees and ensures complete, accurate and timely execution of all accounting functions. Maintains accurate accounting for balance sheet and income statement. Manages payroll and benefits distribution. Assists in implementing, developing, and monitoring financial functions including grant reporting. Serves as a liaison with Service Center/Budget Managers regarding expenditures and revenue issues

1. Responsible for accounts receivable including monthly closing of CRM system. Manages accounts payable, 1099s and relationships with vendors.
2. Responsible for completeness, accuracy and timeliness of all revenue data in the customer relationship management (CRM) system and all expense, asset and liability data in the accounting general ledger (GL) system.
3. Uses accounting and (CRM) software extensively to record accounting transactions and generate standard and ad hoc financial reports needed by management and staff, and for performance of other duties.
4. Processing all member dues payments.
5. Processes payroll and benefits distribution.
6. Reconciles all non-cash balance sheet accounts and prepares necessary adjusting entries on a monthly basis.
7. Performs account analyses necessary to monitor transactions and advise the CFO on financial reporting, interpretation of financial statements, and actions based upon the financial statements.
8. Prepares accurate and timely monthly, quarterly and year end journal entries.
9. Prepares monthly bank reconciliations.
10. Interfaces with auditors and assists in audit fieldwork and preparation of required audit work papers.
11. Ensures continued compliance with internal controls and financial policies/procedures.
12. Supports resource development staff in the management of CRM including development; maintenance; procedures and controls; user tools, reports, queries or tables for data mining, constituent services and marketing. Assists in staff training and knowledge sharing to ensure policies and procedures align with business practices.
13. Performs other duties as assigned.

Performance Measures:

• Cash receipts, sales orders, accounts payable and reports are processed accurately and in a timely manner.
• All reporting is timely and accurate.
• Cash receipts and payable files are well maintained.
• Dues and member files and information are critical organizational assets and will be maintained accurately, and dues retrieval and acknowledgement systems routinely performed in a timely basis.
• Audit fieldwork preparation is well organized
• Maintains a professional, cooperative and friendly work attitude, with an emphasis on service, cooperation and teamwork.

Position Qualifications:

• Bachelor’s degree in business or accounting.
• 5 years’ experience in public accounting in a not-for-profit or fund accounting environment; CPA preferred
• Fiscal Sponsorship program knowledge & experience
• Computer proficiency with Microsoft Office and accounting information system products (Abila/MIP, QuickBooks, Bill.com). Data entry, spreadsheet and database user experience.
• Experience with CRM (Salesforce) management and administration.
• Attention to details and accuracy in data entry.
• Demonstrated ability to prioritize tasks and follow through on projects.
• Demonstrated ability to maintain composure in fast-paced environment.
• Demonstrated ability to maintain a professional, cooperative and friendly work attitude with an emphasis on accuracy, timeliness, and service.

1. Accepts feedback from supervisor and implements it into practice on a consistent basis.
2. Maintains knowledge of funder and agency requirements, and accounting principles related to non-profit organizations.

Special Conditions: Hybrid work environment requiring weekly time in office. Occasional overtime, especially during month end close, audit preparation, and audit fieldwork.

Position Classification: Exempt

Salary Range - $90,000 - $100,000