Front Desk Coordinator - Paramus

Job Description:

This role requires strong communication skills, multitasking abilities, and a positive attitude.

Responsibilities:

• Greet and welcome visitors, clients, and staff in a courteous and professional manner.
• Answer, screen, and direct incoming phone calls to the appropriate department or personnel.
• Manage the front desk area, ensuring it is clean, organized, and welcoming at all times.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule appointments and coordinate meetings for staff and management.
• Maintain office supplies and place orders when necessary to ensure stock levels are sufficient.
• Assist with administrative tasks such as filing, data entry, and document preparation.
• Ensure office security by monitoring visitors and ensuring sign-in protocols are followed.
• Provide general information to visitors and clients regarding office services, policies, and procedures.
• Perform other administrative duties as assigned by management.

Qualifications:

• High school diploma or equivalent; additional certifications in office administration are a plus.
• Proven experience in a receptionist or administrative role preferred.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and phone systems.
• Ability to multitask and handle various office responsibilities efficiently.
• Exceptional organizational and time-management skills.
• Friendly, approachable, and professional demeanor.

Receptionist Duties