Executive Assistant

This position is a short-term contract employment opportunity.

Key responsibilities:

• Handle the scheduling and set up of Zoom calls and meetings, ensuring a smooth and efficient communication flow.
• Manage email correspondence with precision, ensuring all communications are sent to the correct parties at the appropriate times.
• Assist in making travel arrangements for executives, providing detailed itineraries and logistical support.
• Provide support to three executives, managing calendars, preparing materials for meetings, and handling other administrative tasks as needed.
• Attend meetings and handle minute-taking when possible, providing accurate and timely records of discussions and action items.
• Regularly visit the office to collect mail and maintain a connection with the physical workplace.
• Utilize various systems and tools such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, and Conference Calls to perform tasks efficiently and effectively.
• Ensure all customer credit applications are processed accurately and efficiently, and maintain accurate customer credit records.
• Monitor customer accounts and take appropriate action when necessary.
• Resolve customer inquiries in a timely and professional manner, providing excellent customer service at all times.
• Proficiency in ADP
• Financial Services
• Strong knowledge of Cisco Webex Meetings
• Experience with Concur is essential
• Demonstrable skills in CRM software
• Previous experience with Kronos Timekeeping System
• Familiarity with About Time software
• Excellent calendar management skills
• Exceptional communication skills, both written and oral
• Experience in organizing and managing conference calls
• Ability to handle correspondence with professionalism and discretion