Admin Assistant/Receptionist

Kimberly Casey with Robert Half is seeking an Administrative/Accounting Assistant. In this role, you will be responsible for receptionist duties, data entry, basic accounting support, and providing backup to the contract administrator. This opportunity is for a family-owned commercial general contractor and provides competitive benefits, including: 100% paid healthcare premium for employee/spouse/family, 401K with 3% employer contribution, vacation pay, sick pay, holidays and an onsite gym.

Responsibilities:

• Undertaking front desk duties, including managing light calls
• Providing proficient data entry with high levels of accuracy in the ERP system
• Assisting with basic accounting tasks, such as debits/credits, Accounts Payable (AP), and Accounts Receivable (AR) data entry
• Serving as a backup to the contract administrator, with training provided as necessary
• Utilizing Administrative Office skills and Basic Office Skills to perform duties efficiently
• Leveraging skills in Accounts Payable (AP), Accounts Receivable (AR), Billing, and Data Entry

• Minimum of 1+ years of experience in a similar role
• Proficiency in Accounts Payable (AP) and Accounts Receivable (AR) processes ideal
• Familiarity with ERP software
• Previous experience in an Administrative support role
• Demonstrated Basic Office Skills
• Knowledge of standard Receptionist Duties
• Ability to work independently and as part of a team
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively
• High school diploma or equivalent required