Accounts Receivable Specialist - New York
Northeast Brooklyn Housing Development Corporation
Position Description
Accounts Receivable Specialist
Summary
The Accounts Receivable Specialist will manage the daily operations and strategic objectives of Northeast Brooklyn’s Accounts Receivable cycle through design, implementation, and maintenance of all accounts receivable and business functions.Also this position is responsible for recording all transactions involving the tenants of Northeast Brooklyn, and its related entities into our YARDI system and producing tenant statements.
Reporting Relationship Department
Reports to the Chief Financial Officer Fiscal
FLSA Status Work Hours
Non-Exempt Full-Time
Supervisory Responsibilities
This position has no supervisory responsibilities
This position is also responsible for the preparation of the journal entries to record both tenant and subsidy revenue for each program and the reconciliation of the data in the YARDI system with our financial system. This position prepares the billing for contract subsidies and processes move outs and vacancy claims under our rental agreements and contracts.
Hands on, self starting, disciplined, and detail oriented with the ability to work independently in a high volume environment that requires a work product that is highly accurate and timely.
Essential Duties and Responsibilities
Core duties and responsibilities include the following. Other duties may be assigned.- Responsible to maintain all Lease Abstracts, rent rolls for each property.
- Input and reconciliation of cash receipts
- Prepare all accounts receivable invoices
- Prepare analysis of accounts
- Resolve discrepancies
- Customer file maintenance
- Produce monthly reports
- Correspond to all inquiries
- Monitor the status of all open accounts receivables
- Create, review, and post monthly rent charges for all properties.
- Post all miscellaneous charges (late fee, damage, cleaning, etc.).
- Review, verify and post tenant rent deposits to ensure deposits are posted to correct GL accounts.
- Review and post all subsidies from various government agencies.
- Post rent increase changes and lease charge changes.
- Enter all Move Ins and Move Outs.
- Review, verify and process Move-Out Security Deposit Dispositions.
- Mail and track security deposit refunds or invoices to former tenants.
- Confirm vacancies on Rent Roll with Weekly Statues Reports.
- Work with Director of Property Management to review and keep track of payment plans and collections.
- Review and track monthly rent increase notices to be sent to tenants.
- Assists with monthly closing.
- Prepare and mail out monthly rent statements
- Scan rent checks using Panini Version X scanner
Position Requirement: Knowledge, Skills, and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Abilities, and Skills- Ability to:
- Work independently, with little to no supervision, in a high volume environment.
- Be a self-starter, highly-disciplined employee who pays great attention to detail.
- Use time efficiently and prioritize and plan work activities.
- - and maintain highly accurate and timely work products; complete tasks in a timely manner.
- Identify and resolve problems in a timely manner; Gather and analyze information skillfully and develop solutions.
- Address the challenges of responding to multiple requests.
- - policies and procedures and recommend appropriate changes, when warranted.
- Communications Skills: Excellent written and verbal communication skills. Ability to communicate clearly and respectfully to a variety of people. Ability to listen and handle inquiries and resolve complaints in timely and effective ways.
- Technical Competencies: Microsoft Office, YARDI
- External Relations: Ability to maintain excellent working relationships with partnering organizations, investors, and NEBHDCo’s vendors/suppliers.
- Teamwork and Customer Relationships: Ability to be a part of a multi-task team; cooperate fully with others and work as a team player; to contribute to a positive team spirit; support everyone's efforts to succeed; and to maintain solid working relationships with other staff members and vendors.
Physical Demands: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 10 pounds.
Work Environment: The noise level in the work environment is usually moderate to high.
Education and Experience- successful candidate will preferably have a Bachelor’s Degree or equivalent in experience and training. Candidate must have a minimum of three (3) years accounting related experience.
Northeast Brooklyn Housing Development Corporation (NEBHDCO) is an Equal Employment Opportunity Employer committed to ensuring diversity in its workplace.