[ref. f94340518] Administrative Clerk IV - Groton

Overview:

This Administrative Clerk position is part of the Groton Operation's Administration and Analysis group. The successful candidate will support the Steel Trades Organization in the Groton Shipyard and will be responsible for assisting with all administration and analysis functions as assigned by the Supervisor of Operations Support and the Administrative Control Analyst for that area. Functional responsibilities will include:

• Support Operations Managers
• Support the department Administrative Control Analyst
• Equalize and coordinate the overtime for the department(s)
• Sort Incoming mail
• Log-in absentee call-in’s daily
• Distribute and track the return of various read and sign materials
• Monitor and order stationary equipment
• Maintain and update department records and files for hourly and salary personnel
• Order keys from security
• Distribute paychecks and resolve timekeeping/payroll discrepancies
• Prepare various paperwork including severances, 5-day letters, leaves of absences, early check requests, etc.
• Communicate with security when asked for employee security information, DOD paperwork, briefings, etc.
• Coordinate shuttle requests and visit requests with security for traveling personnel
• Process disbursement vouchers for briefings, retirement luncheons, etc.
• Order retirement submarines and notify requesters to pick up models
• Track and update lists for shift change requests
• Track and update lists for requests to the Subase
• Input EB MOS data sheets daily
• Various other duties, including answering phones, filing, copy distribution, updating weekend duty rosters, notifying service award personnel

Qualifications:

Required:

• High School diploma or GED
• 2-5 years of relevant administrative experience
• Must be able to type at least 45WPM
• Proficient with MS Office programs including MS Word and MS Excel

Preferred:

• Associate’s Degree in a Business or Administrative field
• Previous office clerical work and organizational skills
• Exposure to shipyard and/or manufacturing environments
• Knowledge of LMS Systems

Skills:

• Interpersonal skills, excellent written and oral communication
• Customer-centric approach to completing tasks, with an emphasis on quality
• A self-starting attitude that exhibits motivation, initiative and decision making is highly desirable for the successful candidate