[ref. a56389122] Research Lab Administrator - JR28276-3800 - University of Chicago
The University of Chicago Chicago
This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see: https://illinoisjoblink.illinois.gov/jobs/12411268 **Department**
PSD Chemistry: Faculty Support
**About the Department**
The Alivisatos Lab is a leading research group within the James FrankInstitute at the University of Chicago, focusing on cutting-edge
scientific research in the fields of chemistry, materials science, and
nanotechnology. Our team is composed of dedicated researchers, scientists, and students working collaboratively to push the boundaries
of discovery. The lab provides a vibrant and dynamic environment thatencourages innovation and excellence in research.
**Job Summary**
The Research Lab Administrator will provide essential administrativesupport to the Alivisatos Lab and its Research Manager. The role is
pivotal in ensuring the smooth operation of the lab/'s activities by
managing organizational tasks, handling logistics, and assisting with
communications. The successful candidate will have strong organizational
skills, attention to detail, and the ability to prioritize tasks in a
fast-paced research environment.
**Responsibilities**- Collaborate with the Director of Lab Operations to ensure smooth
- Organize and manage lab-related administrative tasks, ensuring
- Manage group mailing lists, handle incoming emails, and process
- Coordinate group events, including ordering food and drinks, setting
- Coordinate with Office of the President in support of the Principal
scheduling for lab related meetings, correspondence, drafting, submission, and tracking of recommendation letter requests, and
other areas as needed.
- Assist in onboarding new lab members, ensuring all necessary
- Assist with grant proposal creation and submission (training
- Maintain the group website, performing updates as needed (training
- Coordinate desk allocations and assist with office logistics for
- Track lab equipment and inventory, ensuring accurate records.
- Archive important group documents, including purchase orders,
- Assist in writing, submitting, and tracking offer and recommendation
- Manage undergraduate contracts, intern schedules, guest visits, and
- Reserve rooms for meetings and ensure AV equipment is operational.
- Attend occasional group events that occur outside of regular working
- Assist with the logistics of research centers affiliated with the
- Work with vendors to get quotes, make purchase orders, and obtain
- Collaborate with the financial department to reconcile receipts with
- Assist with reimbursement requests for the group.
- Performs some routine and complex assignments for the unit usually
Initiate the hiring process of students and staff for a unit, which
includes the processing of payroll.
- Responsible for training office staff on office procedures and
- Researches and analyzes data to create reports, and may create other
- Performs other related work as needed.
**Minimum Qualifications**
**Education:**
Minimum requirements include a college or university degree in relatedfield.
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Work Experience:
Minimum requirements include knowledge and ski ls developed through 2-5years of work experience in a related job discipline.
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Certifications:
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**Preferred Qualifications**
**Education:**- Bachelor/'s degree in business administration, communications, or a
related field.
**Experience:**- Experience in administrative roles, preferably in a research or
- Managing communications, logistics, and event planning.
**Preferred Competencies**
Proficiency with basic office software (Microsoft Office Suite, GoogleWorkspace).
Basic website management skills.
Familiarity with budget tracking, purchase orders, and vendormanagement.
Strong organizational skills and attention to detail.
Ability to prioritize tasks and manage multiple responsibilitieseffectively.
Excellent written and verbal communication skills.
Ability to work independently, fill in dead time with tasks, and takeinitiative.
Strong problem-solving skills a
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