Administrative Assistant

We are in search of a proficient Administrative Assistant to join our team in MUNDELEIN, Illinois. The role involves managing administrative tasks, ensuring efficient document management, and coordinating with various service providers. This role offers a short term contract employment opportunity.

• Collaborate on managing administrative tasks in tandem with the Front Desk Clerk.
• Efficiently manage office inventory, verifying deliveries, and stocking supplies.
• Conduct administrative support tasks such as scanning, copying, filing, preparing, and mailing documents.
• Address service requests by coordinating with contractors/vendors.
• Responsible for organizing and restocking supplies in various office areas including kitchens, conference rooms, copy rooms, and mailroom.
• Manage outgoing mail, ensuring daily posting and delivery to the nearby post office.
• Assist in the coordination of office events as requested.
• Take responsibility for catering requests for meetings and office events.
• Handle the setup and break down of office and workstation cubicles for new hires and departures.
• Provide administrative support to the Executive Director and HR Manager. • Proven experience in answering inbound calls and making outbound calls
• Exceptional customer service skills
• Proficient in data entry tasks
• Ability to handle email correspondence effectively
• Proficiency in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word
• Experience in scheduling appointments efficiently
• Strong organizational skills and attention to detail
• Ability to work independently and as part of a team
• Excellent verbal and written communication skills
• Ability to manage multiple tasks simultaneously in a fast-paced environment
• High school diploma or equivalent education level
• Previous experience in administrative roles would be advantageous.