Receptionist

Your duties will include offering administrative support across the organization, coordinating front-desk activities, and managing multi-line phone calls.

• Greet and welcome guests as they arrive at the office
• Direct visitors to the appropriate person and office
• Ensure reception area is tidy and presentable, with all necessary stationery and material
• Answer, screen, and forward incoming phone calls
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
• Coordinate mail flow in and out of the office
• Keep updated records of office expenses and costs • Minimum 1 year of experience working as a Receptionist or in a similar role.
• Proficient in answering and managing a multi-line phone system.
• Exceptional customer service abilities, with a focus on providing a positive experience for all visitors and callers.
• Demonstrated experience in data entry, with a high level of accuracy and attention to detail.
• Skilled in handling email correspondence, including responding to inquiries and routing messages as necessary.
• Strong interpersonal skills, with the ability to communicate effectively with a diverse range of individuals.
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word is required.
• Experience in organizing files, both physical and digital, in a way that ensures easy accessibility and retrieval.
• Ability to schedule appointments, coordinate meetings, and manage multiple calendars effectively.