Legal Secretary

About Our Client

With offices in New York, Houston, Los Angeles, and Seattle, the firm handles complex cases for both plaintiffs and defendants across various industries.

• Provide high-level administrative support to attorneys, including drafting, editing, formatting, and producing legal documents and correspondence.
• Prepare and file pleadings and legal documents in state and federal courts, ensuring compliance with procedural rules.
• Manage attorney calendars, including scheduling meetings, court appearances, and other appointments while tracking critical deadlines.
• Organize and maintain electronic and physical client files, ensuring accuracy and accessibility.
• Handle timekeeping and billing, including entering attorney time, reviewing pro forma bills, and preparing final invoices.
• Coordinate travel arrangements, including itineraries, accommodations, and transportation for attorneys.
• Prepare documents for trial, including tables of contents and authorities (TOC/TOA) and other critical case materials.
• Perform general administrative tasks such as answering calls, managing mail, handling expense reimbursements, and maintaining office supplies.
• Provide backup support to other legal secretaries as needed.
• Assist with closing client matters by preparing closing documents, signature pages, and binders.

MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

• Experience: 3 to 12 years of commercial litigation experience, preferably supporting 5 or more attorneys simultaneously. Am Law 100 firm experience is strongly preferred.
• Technical Skills: Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook), e-filing in state and federal courts, docketing, and litigation procedures.
• Organizational Skills: Strong multitasking and prioritization abilities in a fast-paced environment.
• Communication: Excellent written and verbal communication skills, with the ability to draft correspondence requiring minimal editing.
• Work Ethic: Detail-oriented, proactive, and able to work independently or collaboratively as part of a team.
• Additional Skills: Familiarity with TOC/TOA preparation, calendaring systems, and legal document management.

• Benefits: Comprehensive package, including medical, dental, life, and disability insurance, 401(k) with profit-sharing, transportation allowance, paid holidays, and parental leave.
• Hybrid Work Environment: Following a 90-day probationary period, employees may transition to a hybrid schedule (4 days in-office, 1 day remote).
• Schedule: Full-time position, Monday-Friday, 37.5 hours per week (7.5 hours per day).
• Location: Manhattan, New York.