Executive Assistant for Fast Paced Construction Start Up
Company Overview
We are the premier emergency response and restoration company committed to helping businesses recover in the aftermath of disasters. Our dedicated and specialized teams have played a pivotal role in assisting communities nationwide during major hurricanes, wildfires, freezes, and mold outbreaks.We pride ourselves on our relentless focus on restoring normalcy to those affected by crises.
This job will be supporting the CEO of a rapidly expanding company as we prepare to scale through California this year. He is a level 5, big-picture person. Your job will be to help him stay on track, keep organized, and block and tackle to protect his time.
We are currently in search of a dynamic and detail-oriented Executive Assistant to enhance our operations. This is an exciting opportunity for individuals who thrive in fast-paced environments and are eager to make a significant impact within a team that values clear communication and initiative.
As an Executive Assistant, you will:
- Manage and report key data and metrics in company
- Manage the CEO's calendar, meetings, and agendas, ensuring effective use of time.
- Manage email inbox, phone and respond when appropriate.
- Step in as needed to run meetings.
- Document meeting outcomes and action items to facilitate follow-up.
- Assist with recruiting and first pass screenings of potential hires.
- Manage projects for the CEO as needed.
- Represent the company’s brand with a professional appearance and conduct.
- Assist in preparing presentations and monitoring timelines for ongoing projects.
- Manage personal tasks and errands
- Support customer engagement initiatives, including coordinating and participating in appreciation events.
- Contribute positively to the company culture and uphold core values.
- Assist in onboarding and training new employees.
- Research and compile information for various projects as needed.
- Perform additional office duties as assigned and provide backup for management tasks.
Requirements
To succeed in this role, you should possess the following qualifications:
- Strong organizational skills with a keen eye for detail and accuracy.
- Self-motivated and proactive, with a drive to improve processes from day one.
- Excellent interpersonal skills with a talent for collaboration and persuasion.
- Ability to handle pressure and navigate a fast-paced environment.
- Proficiency in managing multiple tasks and priorities simultaneously.
- Strong technology ability with Google Workspace, PPT, Canva
- Ability to travel as needed as new branches are being opened in Southern California and elsewhere.
Benefits
What We Offer:
- A competitive salary of $75-95K plus a bonus.
- Comprehensive benefits package including health, dental, vision, PTO, and a 401K.
- Opportunities for career advancement within a rapidly growing company.