Madison - Community Programs Coordinator

Job Description:

This role will help to maintain high standards of service and engagement with community members and visitors, enhancing the overall effectiveness of our community programs.

CORE DUTIES:

1. Support the Community Programs team with logistical details for community and visitor-related activities. This includes event preparation, during the event and post event support ensuring the highest quality execution. (prepare: badges, agendas, catering requests, room configurations, signage)
2. Maintain communications plans and platforms for the events ranging from, email blasts, social media, websites and at the event communications as required.
3. Provide onsite support for events, ensuring a welcoming and professional environment. Follow the event brief for assigned roles during and after the event.
4. Assist with design and placement of advertising and coordination with consultants on scheduling and materials management.
5. Set-up and assist with audio-visual equipment to ensure high-quality presentations and communications during event.
6. Provide administrative support for community related philanthropic requests for funding or use of space.
7. Maintain high standards of service and engagement with community members and visitors.
8. Track and report on the success and impact of community programs and events.
9. Work within a set budget for each event and track spend for each event.
10. Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others.
11. Embracing and being open to incorporating Emotional & Social Intelligence (ESI) core principles in daily work.
12. Understands and complies with ethical, legal and regulatory requirements applicable to our business.

KEY QUALIFICATIONS:

1. Minimum of two to five year’s training/experience in communications and event related work.
2. Proficient understanding PC OS, Word, PowerPoint and Acrobat, and adept at learning new programs and leveraging their strengths.
3. Organized and able to balance day-to-day tasks with special projects to meet deadlines in a fast-paced, multi-tasking environment.
4. Able to establish good working relationships and communication across teams with a variety of personalities.
5. Able to balance initiative with good judgment, collaborate with others to achieve results, taking pride in the product you create.

PREFERRED QUALIFICATIONS:

1. Associate degree or BA or BFA degree preferred.
2. Knowledge and willingness to learn audio/visual equipment.

PHYSICAL DEMANDS:

1. Ability to utilize a computer to accomplish required tasks as outlined above on a continuous and daily basis.
2. Maintain a flexible schedule to work during evenings and weekends as required by event schedules.
3. Ability to occasionally move boxes weighing up to thirty pounds.
4. Ability to move/set up meeting rooms, event areas, audio-visual equipment.

At Promega, we value diversity and strive to create an inclusive workplace. We are proud to be an Equal Opportunity Employer, making employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected class.