Front Desk Coordinator

This role is a short term contract employment opportunity.

Responsibilities:

• Serve as the first point of contact for visitors, determine their needs and guide them accordingly.
• Answer, screen, and redirect incoming phone calls effectively.
• Respond promptly and professionally to inquiries about our services.
• Manage bookings effectively, schedule appointments, and keep calendars updated.
• Maintain office security protocols such as managing visitor logs and issuing visitor badges.
• Process company receipts, invoices, and bills accurately.
• Coordinate the mail flow in and out of the office effectively.
• Ensure the reception area is always tidy and presentable.
• Assist with various administrative tasks such as scanning, faxing, and filing documents.
• Collaborate with other teams and assist with special administrative projects as necessary. • Demonstrated experience in Administrative Assistance
• Competency in Answering Multi-Line Phone System
• Proven skills in providing Concierge Services
• Exceptional Customer Service abilities
• Proficiency in Data Entry tasks
• Strong Interpersonal Skills
• Familiarity with Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Experience in Organizing Files
• Ability to multitask and prioritize tasks according to importance and urgency
• detail oriented and friendly demeanor, with the ability to interact effectively with all levels of staff and clients
• Strong written and verbal communication skills
• Must be punctual and reliable
• Ability to handle confidential information with discretion
• Proven problem-solving skills
• Ability to work independently and as part of a team
• Excellent attention to detail
• High school diploma or equivalent education level