Administrative Assistant-Part time

Overview:

As our market sectors and services grow, we continuously add new opportunities. Will you join us?

Responsibilities:

Page is hiring a part-time Front Desk Receptionist to join our San Francisco office. The ideal candidate is a timely, organized professional who loves meeting people. This role is essential to ensuring a welcoming and efficient office environment.

Duties include:

• Manage incoming telephone calls in a courteous, professional manner. Screen sales and other calls per the firm’s policy;
• Greet visitors to the firm. Announce their arrival to appropriate Page employee(s);
• Receive deliveries and ensure item(s) is delivered to Page staff;
• Monitor outgoing shipments (courier, overnight, mail);
• Process incoming/outgoing mail daily;
• Order supplies weekly; determine, with office manager, best vendor for specific supplies and special requests;
• Monitor and order shipping/mailing supplies (UPS and USPS);
• Submit building and equipment service requests;
• Provide/administrative support as needed;
• Maintain the entry area to the office and the kitchen area which includes ordering supplies and setting up for meetings as needed;
• Break down and restore conference rooms to normal configuration after meetings have ended;
• Complete other duties as assigned by the Office Manager, Operations and Managing Director.

Qualifications:

• Available to work 4 hours daily, 3 days per week;
• Excellent communication skills including language proficiency and ability to answer multi-line phone system;
• Interest in architecture design services is preferred;
• Professional appearance;
• Working knowledge of Microsoft products, including Office (Word, Excel, PowerPoint, Outlook);
• Must be dependable, punctual, organized, and be able to work independently;
• Team attitude, ability to multi-task and prioritize.

Base Compensation: $24.00-$26.00/hourly (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location).

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.