Sr. Administrative Assistant

The role is based onsite and requires the skillful management of various office and HR-related tasks.

Responsibilities:

• Assist with the inventory management of office supplies and place orders as necessary
• Support purchasing needs by creating and managing purchase orders
• Develop and manage employee schedules, ensuring efficient operations
• Assist in the implementation of training and annual safety programs
• Create certificates for the employee of the month program
• Handle HR-related tasks and activities at the facility level, liaising with the corporate HR team as required
• Utilize software tools like Concur, CRM, About Time for various administrative tasks
• Participate in the coordination of office activities and operations to secure efficiency
• Assist in budgeting and bookkeeping procedures, ensuring accurate record keeping
• Facilitate communication through scheduling and coordinating conference calls.
• Must have prior experience as an Administrative Assistant or similar role
• Proficiency in the use of Concur, CRM, and About Time software
• Knowledge of Budget Processes is required
• Strong Calendar Management skills are essential
• Excellent Communication skills, both written and verbal
• Ability to manage Conference Calls effectively
• High level of organizational skills and attention to detail
• Ability to work independently and as part of a team
• Flexibility to adapt to changing priorities and demands
• High level of discretion and confidentiality
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Strong problem-solving skills and the ability to make decisions under pressure
• Proactive attitude towards improving processes and systems.