Administrative Assistant

If you enjoy multi-tasking, problem-solving, and contributing to the smooth operation of a fast-paced organization, this opportunity is for you.

Key Responsibilities:

• Administrative Support:
• Perform general office duties, including data entry, managing correspondence, and organizing files.
• Schedule meetings, maintain calendars, and assist with travel arrangements.
• Prepare reports, presentations, and other business documents as needed.
• Customer Service:
• Serve as the primary point of contact for clients and customers, addressing inquiries and providing resolutions promptly.
• Communicate effectively via phone, email, and in-person interactions, ensuring customers have a positive experience.
• Dispatching Duties:
• Coordinate and dispatch service technicians or delivery personnel to ensure timely and efficient operations.
• Track and document scheduling changes or updates and relay information to the appropriate parties.
• Contract Administration:
• Create, review, and maintain contracts and agreements with attention to detail and accuracy.
• Ensure appropriate filing, management, and compliance with all contractual documentation.
• Warehouse Support:
• Assist in organizing and maintaining inventory, ensuring accuracy and efficiency.
• Help with shipping, receiving, and other warehouse-related tasks on an as-needed basis.
• Proven administrative experience, preferably in a similar role
• Strong customer service skills, with a focus on delivering high-quality support
• Proficient in data entry, with a keen eye for detail and accuracy
• Excellent organizational skills and the ability to manage multiple tasks concurrently
• Exceptional communication skills, both written and verbal
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Ability to work independently, as well as part of a team
• Strong problem-solving skills and the ability to think critically
• High level of discretion and judgement, with the ability to handle confidential information
• Willingness to learn and adapt in a fast-paced environment.