Medical Secretary CWR - MS24-17593

Schedule: Monday to Friday, 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM (5x 8-hour shifts, no weekends, no holidays, no on-call)

The role involves supporting various Medical Staff functions and assisting with committee and department meetings.

Key Responsibilities:

• Coordinate and provide staff support for Medical Staff functions, including meetings for the Department of Medicine (Perth Amboy and Old Bridge Divisions), Quality Assurance Committee, and Graduate Medical Education.
• Assist with the Physical Diagnosis Course, Physician Assistant Program, and Internal Medicine Residency program, under the direction of the Assistant Director of the Residency Program.
• Ensure proper meeting room assignments and reservations, providing members with at least two weeks’ notice of scheduled meetings, and prepare meeting agendas.
• Attend meetings as required, take minutes, and produce accurate meeting notes within one week for review and approval.
• Type correspondence and follow up on action items from meetings.
• Maintain attendance records for all medical staff meetings.
• Produce and communicate on-call schedules for the Department of Medicine and its divisions.
• Maintain and distribute physician mailboxes and related materials.
• Perform general secretarial duties to support Medical Staff activities, including answering and making phone calls, managing Medical Affairs mail, and coordinating office supplies and equipment requests.
• Provide back-up support to other secretaries within the Medical Affairs Division as necessary.
• Perform additional duties as assigned by the Medical Staff Coordinator, Medical Director, or Vice President of Medical Administration.

Required Skills & Experience:

• Four years of secretarial experience or equivalent education/experience.
• Proficiency in PC office software.

Preferred Skills & Experience:

• Health or hospital-related experience preferred.
• Secretarial science education or comparable experience is a plus.

Education:

• High school diploma or equivalent required.
• Post-high school coursework in medical terminology preferred.