Executive Assistant (Bilingual Spanish)

Introduction:

Together, we'll build a legacy of trust and triumph in the dynamic world of risk management.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

Overview:

The ideal candidate will possess exceptional organizational skills and the ability to prioritize with efficiency and accuracy. Given the nature of the role, a high level of discretion and confidentiality is paramount, as the Executive Assistant will be entrusted with handling sensitive information and making critical decisions on behalf of the executives.

How you'll make an impact:

• Administrative Support: Provide high-level administrative support to senior executives, including handling calendars, scheduling meetings, and coordinating travel arrangements.
• Communication Management: Serve as the primary point of contact for internal and external communications, ensuring timely and accurate responses. Handle and prioritize incoming emails, phone calls, and other communications.
• Document Preparation: Prepare and edit correspondence, reports, presentations, and other documents as required.
• Meeting Coordination: Organize and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items.
• Project Management: Assist in the planning and execution of special projects and initiatives, ensuring deadlines are met and objectives are achieved.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Relationship Building: Foster strong relationships with internal and external team members to facilitate effective communication and collaboration.
• Problem Solving: Anticipate the needs of executives and proactively address potential issues before they arise.
• Office Management: Oversee office operations and procedures to ensure efficiency and effectiveness.

About you:

Required:

• High school diploma and 7 years related experience required.
• Proficiency in Microsoft application skills, including Word, Excel, and PowerPoint.

Highly Preferred:

• Minimum of 7 years of experience as an Executive Assistant or in a similar role.
• Experience as an Executive Assistant or in a similar administrative role.
• Exceptional written and verbal communication skills.
• Strong organizational and time-management abilities.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to balance multiple tasks and prioritize efficiently.

#LI-JS1 #LI-Remote

Additional Information:

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements and Pay Disclosure Statement

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.