Staff Assistant and Administrative Support for the PM/FO
Overview:
Visit our website at www.beringstraits.com to apply!
Equal Opportunity Employer/Veterans/Disabled
SUMMARY
Paragon Professional Services (PPS), a subsidiary of Bering Straits Native Corporation, is currently seeking a qualified – Staff Assistant and Administrative Support for the PM/FO. Provides Staff Assistant and administrative operational support to the PM/FO principals.Manages schedules, coordinates meetings, paper clearances through Cascades, handles communications, and ensures the smooth operation of office activities.
Responsibilities:
ESSENTIAL DUTIES & RESPONSIBILITIES
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.- Support efficient management of information for the Assistant Secretary, Principal Deputy Assistant Secretary, and other Front Office principals.
- Work closely with the Special Assistants and Chief of Staff to task briefing materials and other documents to PM offices, ensuring that materials are assigned and cleared appropriately based on equities within PM, T, and the Department as a whole.
- Take comprehensive notes during Senior Staff and DAS Huddle meetings, ensuring that all important discussions and decisions are accurately documented. Compile and disseminate the PM Weekly Activity Report widely across PM to keep all offices informed of key activities and updates.
- Review drafted papers to promote the efficient and timely delivery of high-quality products that are clear, concise, and properly formatted. Liaise with the Executive Secretariat, Under Secretaries offices, and other bureaus to coordinate the flow of paperwork to and from the PM front office.
Qualifications:
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Undergraduate degree in business administration, international relations, financial management, accounting, or human resource management.
- At least four years of experience in administrative support, program coordination, or related fields.
- Strong organizational skills and attention to detail.
- Excellent oral and written communication skills.
- Ability to handle multiple tasks simultaneously and work independently.
- Proficiency in Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint, and the ability to quickly learn and use proprietary applications and systems for processing administrative requirements.
- Secret Clearance
- N/A
NECESSARY PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS- This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.
SUPERVISORY RESPONSIBILITIES- No supervisory responsibilities.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.
Shareholder Preference. BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.
Equal Opportunity Employer/Veterans/Disabled
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.