Program Assistant

We are seeking a Program Assistant for our Non-Profit organization. This role involves fostering relationships within the community, presenting workshops, promoting our programs, and maintaining our databases. As a Program Assistant, you will play a crucial role in enhancing the effectiveness of our programs and ensuring their consistent implementation.

• Build and nurture positive relationships with teachers, support staff, administration, and the community.
• Conduct PAX Tools Community Workshops for parents/caregivers and other community-based providers.
• Observe and assess the effectiveness of actions, provide constructive feedback, and recognize small improvements.
• Exhibit flexibility in plans and schedules, dedicating extra time to problem-solving and promoting our programs.
• Foster enthusiasm for introducing our programs to children in school and in the community.
• Contribute ideas to enhance the effectiveness of our programs for students with high needs, both in the classroom and in the community.
• Collaborate with district, funders, and supervisor to strengthen our programs at each site.
• Ensure the consistent implementation of our program's core components among students, teachers, and relevant school staff.
• Conduct regular site visits to provide support, coaching, modeling, and feedback.
• Document teacher and school progress through notes, data collection/entry, and analysis.
• Compile and analyze school/district outcome data and prepare monthly and quarterly reports as required.
• Support the delivery of detail-oriented development to school support staff and teaching staff through meetings, specialized training, and booster sessions.
• Attend staff meetings and perform other duties at the request of Supervisor, Team Leader, and Executive Director. • Competency in answering inbound calls, demonstrating excellent communication and customer service skills
• Proficiency in data entry tasks, ensuring accuracy and attention to detail
• Ability to handle email correspondence professionally and efficiently
• Experience with both inbound and outbound calls, maintaining a high level of professionalism
• Proficient in Microsoft Excel, capable of creating and managing spreadsheets
• Skilled in using Microsoft Outlook for email, calendar management, and scheduling appointments
• Familiarity with Microsoft PowerPoint, able to create and modify presentations
• Proficient in Microsoft Word, able to draft and format documents effectively
• Ability to schedule appointments, demonstrating excellent organizational skills and time management
• Prior experience in a non-profit setting is beneficial but not mandatory.