Executive Assistant

We are in the process of recruiting an Executive Assistant in Washington, DC. The role involves providing extensive support to senior management and coordinating various administrative tasks for the smooth operation of our organization.

Responsibilities:

• Carry out strategic projects aimed at achieving the company's objectives with efficiency and effectiveness.
• Facilitate and manage travel arrangements, including booking flights, arranging car services, and hotel reservations.
• Serve as a liaison between the senior management and the rest of the organization, representing the management internally and externally.
• Take on the role of a trusted advisor, offering guidance and input on business matters to the senior management.
• Handle the scheduling and prioritizing of meetings, conferences, and events through effective calendar management.
• Assist in the planning and logistics coordination for annual meetings and other events.
• Respond to calls and emails with a high level of professionalism, ensuring effective communication.
• Participate in the creation, preparation, and proofreading of meeting materials.
• Conduct research and gather relevant information to help address queries and solve problems.
• Coordinate materials and agendas for internal meetings and off-site gatherings.
• Oversee internal communication strategies, ensuring all staff members are kept up-to-date with executive decisions and company-wide updates.
• Perform additional duties as assigned
• Demonstrable experience in Calendar Management, with the ability to prioritize and schedule appointments effectively.
• 10+ years of EA experience within the professional services industry.
• Proven ability to Coordinate Meetings, including arranging logistics and preparing relevant materials.
• Proficiency in managing Travel Arrangements for executives, including booking flights, hotels, and transportation.
• Experience in preparing and reconciling Expense Reports, ensuring all expenditures align with company policies.
• Skills in Event Planning, including coordinating logistics, managing vendors, and overseeing event execution.